Utah Valley Youth Symphony Orchestra
TOURING POLICIES AND PROCEDURES
General Statement of Touring Policy
All tours of the Utah Valley Youth Symphony Orchestra follow standards of the LDS Church and common sense. This includes such obvious things as non-posession of tobacco, alcohol or drugs, staying out of the hotel rooms of the opposite sex, and being modest in dress and clean in speech. Remember that we are being watched everywhere we go. When people know we're from Utah they expect loving and proper behavior. We aim to please.
Everywhere we go, people comment on the happy appearance and courteous behavior of our youth. Even waitresses and hotel employees have asked what is different about our group when they've been thanked for their service or find the hotel room left neat and orderly.
It has become a practice for some tour members to bring playing cards. There is no objection to the use of playing cards as long as tour members are sensitive to the values of others. There are those whose sensitivities may be offended. Please be courteous. And of course, no gambling.
What is proper dress?
When we travel in warm climates it is appropriate to wear modest shorts. Please be conservative in your definition of “modest” and don't make your chaperone or tour director ask you to change. “Comfortable” and “conservative” are the operative words. Any clothing that draws unusual attention to you or to the group is ill-advised.
In most instances, free-time activities will be conducted in chaperone groups. Touring members are organized into small groups with one or two adult chaperones. You are responsible to follow the directions of your chaperone at all times, to stay with the group when sightseeing, and help make the experience positive for everyone.
Each evening when the group is staying in hotels your chaperone group will have a meeting at bedtime. During this time you will receive instructions, probably share a few jokes, then be invited to participate in a spiritual thought or scripture reading and have a kneeling “family prayer.” Please be prepared to share your favorite thought or scripture if you are invited to do so.
Roommate, chaperone, and bus assignments are made in advance with input from everyone. Please don't ask to change after the tour has begun.
Keeping to the schedule
When traveling in a large group as we do, it is extremely important to follow the announced schedule. Please use a watch. Please pay particular attention to bus departure times. Allow time for slow elevators, crowded checkout lines, sharing a single hotel bathroom with three other people, and anything else that may delay you. Thomas Jefferson is quoted to have said that he owed all of his success in life to being fifteen minutes early. Please govern yourselves appropriately and be on time!
Please be considerate of your roommates. When a time is established for lights to be out, please don't suggest watching television or calling home. And please don't get up earlier than necessary because “it takes three hours to do my hair and makeup,” or “I've just got to practice my violin.” It is important that everyone get adequate sleep.
Insure your instrument
You are responsible for your instrument. The youth symphony organization does not provide insurance against theft or damage. It is recommended that each instrument is insured on the family homeowner insurance policy, even if it is a rented or borrowed instrument. If your instrument is lost or damaged, you may be personally responsible for replacing or repairing it, even if it does not belong to you. Please take proper safeguards.
When a tour spans a weekend the tour director makes every effort to keep activities planned for Sunday as “Sabbathy” as possible while still enjoying local cultural opportunities. Suggestions are always welcome.
It is usually not practical to provide time to do laundry. Please pack enough to last throughout the tour. It’s OK to wear the same outfit more than once.
Please bring a modest amount of spending money for food, snacks, and souvenirs. Please safeguard your belongings and be aware that dishonest people steal things. Hide your cash. It’s nobody’s business but yours how much you have or where it is kept.
Large instruments will be transported under the bus or on a separate instrument van. Please see that your large instrument is delivered to the bus or van after each use and that it is loaded properly by the logistics crew. Specifically: all percussion, string basses, cellos, trombones, and tuba.
Small instruments are to be kept in the possession of their owners. More than once we have had a tour member in tears because he/she left the instrument at a performance site or hotel. Be responsible.
Each tour member should bring a folding music stand with his/her name on it.
Lastly, the Tour Director has the ultimate responsibility of solving discipline problems. His response can include any number of unhappy choices including the removal of any tour member and sending them home at parent's expense for infractions of policies. Please don't let this happen to you. The rules exist so that we can all have a good time. Remember, good manners and self control will make the tour happy and safe for all.